Carers drive between client visits all day, then report mileage by hand. Qarlo captures each journey, matches it to a real scheduled visit, applies the correct HMRC rate, and hands you a payroll-ready figure you can stand behind.
Across dozens of carers, the over-claim runs into thousands a year. The office keys it into payroll by hand. And if HMRC ever asks, a paper log can't show the journeys actually happened. Qarlo fixes all three.
The right Approved Mileage Allowance rate, applied by the date of the trip. Cumulative miles tracked across the tax year, the 10,000-mile threshold handled automatically. No spreadsheets.
Padded distances, missing detail and likely duplicates are flagged for review. Everything clean flows straight through. Your office checks the few, not the hundreds.
Every journey tied to a scheduled visit, every approval recorded, every export logged. The evidence a finance team — or HMRC — would want, ready before they ask.
Ordinary mileage apps see a car moving and guess. Qarlo matches each journey against your rostered visits, so a reimbursed trip is backed by a real, scheduled appointment — not a carer's memory.
A generic tracker can tell you a car drove seven miles. Qarlo can tell you it drove seven miles between two real visits, at the right time, for the right reason.
We're working with a small number of domiciliary care providers as design partners — they shape the product around how care really works, and get early access at heavily discounted pilot pricing. No long commitment. If it doesn't save you time and money, you walk away.
Leave an email and we'll keep you posted as Qarlo develops. No noise.